XPO Logistics is an American freight transportation company that provides less-than-truckload and truck brokerage services in 18 countries. XPO’s corporate headquarters are located in Greenwich, Connecticut,
Job Description
JOB DESCRIPTION TEMPLATE
Job Title: Associate Analyst – Procurement Reports to: Procurement Lead/Manager
Approved by: Entered by Comp.
GENERAL DESCRIPTION: A procurement analyst is responsible for the management and maintenance of procurement solutions.
Work with Suppliers and Internal business partners to assist in the procurement transformation to implement Source to Pay
efforts. Provide detailed analysis to support No PO No Pay Policy of XPO and coordinate closely with other teams/stakeholders to
ensure that the Supplier Enablement approach is consistent. Develops templates to streamline supplier onboarding initiatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. Below are the most significant job duties to perform and other responsibilities or assignments not specifically
mentioned may also be assigned:
Lead and Drive Supplier Enablement and On-boarding Process:
- Identify potential suppliers for Purchase Order process
- Execute supplier communications to ensure a smooth enablement process, Support and facilitate meetings with
Suppliers (Current & New)
- Coordinate with suppliers to execute electronic Ordering and Invoicing strategy
- Know whereabouts of supplier onboarding process
- Manage supplier training, testing, including the enrollment with the Procure to Pay system
- Support supplier data cleansing, coordinate with supplier, business and IT to make any required changes to
supplier master data
- Troubleshoot enablement issues and assist users (both internal and external) in resolving questions with the
Procure to Pay system
- Comply with the policies and procedures
- Work with other teams assisting with system improvements
Create and/or maintain Standard Operating Procedures and training documentation as required
Provide ideas on continuous improvement of procurement processes and documentation
Support internal project initiatives and Back-up for Team activities during absences.
Engage in continuous learning and professional development, Provide ideas on continuous improvement of procurement
processes
Exposure to supplier onboarding on Procure to Pay tool like Coupa shall be an added advantage
Experience with systems Implementations, on Procure 2 Pay and Source to Pay processes with intermediate
understanding of procurement, invoicing and payment processes.
Support internal and external customers and build strong working relationships.
Recommend and implement efficiency, tools, standard practices, and procedures.
Responsible to build, generate and maintain data reports, document templates and progress of projects
Act as Buyer to review data and get the POs generated on Monthly basis for assigned category
- will be involved in data collection from the allocated locations to ascertain the spend
- Shall be responsible in data collection from the allocated locations to ascertain the spend
- Buyer to analyze the monthly spend to determine future spend projections
- Will be responsible to generate purchase calendar for submitting requisitions
- Whenever necessary, shall follow-up with DOA approvers to get the requisitions approved and also keep the
respective end users informed on the status of the requisitions
- Buyer to follow up with the location for goods/service receipt basis which they would complete the receiving
process on COUPA
- Buyer Will be responsible for communicating and seeking acknowledgement on PO transmission from the
supplier
- closely monitor the invoices that comes in for respective PO and take corrective actions whenever required
- Create Ad-hoc requests & change orders whenever necessary.
- Buyer to collaborate with AP for invoices issues
JOB DESCRIPTION continued
EDUCATION/EXPERIENCE:
Minimum Required Education: Bachelor’s Degree in Business or related field
Minimum Required Experience: 2 – 3 years of experience in purchasing, procurement and Sourcing
Desirable Education/Experience: Bachelor’s Degree with 2-3 years’ experience purchasing, procurement, or sourcing
JOB RELATED COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
Analytical Skills –
- Identifies and resolves problems.
- Demonstrates attention to detail.
- Identifies opportunities to increase accuracy and recommend solutions.
- Strong aptitude for understanding and analyzing large amounts of data from multiple sources.
Communication Skills –
- Good verbal and written communication
- Writes clearly and informatively. Edits work for spelling and grammar.
- Presents organized and through information and data appropriate for intended audience.
- Utilizes variety of interpersonal styles and communication methods to effectively adapt to new work
structures, processes, or cultures.
Time Management Skills –
- Demonstrates follow-up skills.
- Provides timely and professional support to all internal/external customers and vendors.
- Prioritizes regular work (business as usual) and special tasks to ensure that work is completed accurately and
efficiently within established time frame.
Technical Competencies
Basic Computer Skills –
- Basic knowledge / Strong Fluency /Expert-level user of Windows applications and Microsoft Office programs
such as MS Project, Word, Excel.
- Accurately inputs information into and retrieves from the computer.
- Quickly learns and achieves proficiency in new software applications as needed.
Other Technical / Computer Skills –
- Understands and is familiar with the most widely known and emerging tools, technologies and social
applications.
XPOLogistics is an Equal Employment Opportunity Employer (M/F/V/H)
Time and Venue
3rd October – 4th October, 4.00 PM – 7.00 PM
Venue: XPO India Shared Services LLP, 6th Floor, Tower B, EON Kharadi Infrastructure Private Limited, SEZ-Phase II, Kharadi Pune. Contact Person – Annu Nagrare- 8329097432
Contact – Annu (8329097432)
